LedgerFit

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Terms of Service

JR Management Assistant LLC ("LedgerFit", "we", "us") · Last updated: August 25, 2026

1. Agreement

These Terms of Service are a binding agreement between you and JR Management Assistant LLC, a Texas limited liability company. By creating an account or using LedgerFit (app.ledgerfit.pro) you agree to these Terms and to our Privacy Policy. If you use the service on behalf of a business, you represent that you are authorized to bind that business, and "you" includes that business.

2. The service and your plan

LedgerFit is business management software: double-entry bookkeeping, bank feeds, financial reports, check printing, budgets, and related tools. What each subscription plan includes is described on our pricing page and on the Modules page inside the application, which are the current description of each plan at any given time. Features may evolve; we will not materially reduce the core service you pay for without notice. Features marked as upcoming or "coming soon" are not part of any plan until they are released.

3. Fees, billing, and renewal

Paid plans are billed as a monthly subscription through our payment processor (Stripe) using the payment method you provide at checkout. Subscriptions renew automatically each billing period until cancelled. You may cancel at any time from the application; cancellation takes effect at the end of the current billing period and no partial refunds are given for the remainder of that period, except where required by law. If a renewal payment fails, we may suspend access to paid features until payment succeeds; suspension does not delete your data. We may change plan prices with at least 30 days notice before the change applies to your next renewal. Fees do not include taxes we are required to collect, which are added at checkout where applicable.

If your access was purchased through the JR Management client portal, your billing relationship for the subscription is with JR Management under the terms of that portal, and Sections 3 and 16 apply to you as described for that channel.

4. Not professional advice

LedgerFit is software, not an accounting firm, law firm, or tax advisor. Reports, tax worksheets (including the tax organizer), and the output of the built-in assistant ("Arva") are informational tools based on the data you enter. They are not certified financial statements, filed tax returns, or professional advice. You are responsible for reviewing your records and consulting a qualified professional (CPA or attorney) before making tax, legal, or financial decisions.

5. Your data and responsibilities

You own your business data. You are responsible for the accuracy of the information you enter, for maintaining the security of your credentials and two-step verification codes, and for using the service lawfully. You control who joins your organization and what role each person has; actions taken by people you invite are your responsibility. You agree not to attempt to breach, probe, or overload the service, not to use it to process data of third parties without authorization, and not to use it for any unlawful purpose.

Biometric time clock. If you enable the optional payroll time clock that verifies an employee's identity with a facial scan, you act as the employer and data controller for that biometric data, and LedgerFit processes it on your behalf. You are responsible for giving each employee the required notice and for obtaining and retaining their written consent before any facial biometric is captured, as required by the Texas Capture or Use of Biometric Identifier Act (CUBI) and any other law that applies to you. The application will not store an employee's reference photo until that consent is recorded. You agree not to enable the feature for anyone who has not consented, and to tell us to delete an employee's biometric when its purpose ends. How LedgerFit stores, uses, and destroys this data is described in our Privacy Policy.

CRM file storage. The CRM includes 5 GB of file storage per business for the files that you and your clients upload (job photos, PDFs, and documents) attached to quotes, invoices, and the client portal. Paid storage plans that add 20, 50, or 100 GB are described on the Modules page inside the application. Only images and PDF files are accepted, each file has a size limit shown in the application, and the system may reject a file whose content does not match its declared type. You are responsible for the content you upload and share with your clients. When your business reaches its storage quota, new uploads are paused until you free up space or upgrade your plan; we do not delete anything. If you downgrade or cancel a storage plan, your existing files remain accessible and downloadable; only new uploads are blocked while your usage exceeds the quota then in effect. We never delete your files because of a plan change. Deleting a file removes it from the portal going forward; copies your client already downloaded are outside our control.

6. Importing and resetting data

LedgerFit can import a journal from a spreadsheet you provide. You are responsible for the accuracy of that file; we show you a preview of what will be created before anything is written, and entries that do not balance are reported to you and not imported. LedgerFit also offers a reset that permanently deletes the accounting records of a business so it can be re-loaded from another system. That action cannot be undone, requires typing the business name to confirm, is refused for periods already closed, and is recorded in the audit log. Keep your own copy of any source file before importing or resetting.

7. Electronic records and signatures

You consent to transact with us electronically, as permitted by the federal ESIGN Act and the Texas Uniform Electronic Transactions Act (UETA): agreements, disclosures, and notices may be presented and accepted within the application or sent to the email address on your account, and they satisfy any requirement that a record be in writing. You agree that the electronic signatures described below are your legal signature, and that you will not deny the validity of a record or signature solely because it is electronic.

  • Document signature ceremonies. Where a document is signed through our signature provider (DocuSeal), the signed document and its completion certificate (including the signer's name, email, and technical metadata) are the record of that signature.
  • Check signing. A check is signed inside LedgerFit by an enrolled signer who confirms with a one-time verification code. You adopt that confirmation as the authorized signature of your business on the check, and you are responsible for keeping signer enrollment current and verification codes private.

You may withdraw your consent to electronic records by closing your account; withdrawal does not affect records signed or delivered before it.

8. Check printing

LedgerFit can generate printable checks, including the magnetic-ink character line (MICR) that banks read, formatted to United States banking standards, for you to print on blank check stock that you supply. LedgerFit is software, not a bank or money transmitter: we never hold, receive, or move your funds. A check printed with LedgerFit draws on your own bank account under your agreement with your bank.

You are responsible for:

  • the accuracy of the bank routing and account numbers you enter for each checkbook, and of the payee, amount, and date of each check you approve;
  • using quality blank check stock compatible with bank processing, and printing at 100% scale on a printer suited to check printing;
  • calibrating your printer with the calibration sheet we provide, and verifying a sample check with your bank before relying on checks printed with the service;
  • having sufficient funds when a check is presented for payment; and
  • the physical custody of your blank stock and of every printed check, and the authority of the people you enroll as signers.

To protect against duplicates, each check can be printed at most twice: the original and one reprint, which requires a documented reason. After that, the check must be voided and reissued under a new check number. Every print, reprint, delivery, void, and reissue is recorded in the audit log. Voiding a check in LedgerFit updates your books only; it does not stop payment at your bank. To stop payment on a check that has left your custody, contact your bank.

We do not guarantee that any particular bank will accept or process a printed check: acceptance depends on your bank, your stock, and your printing. The MICR font and check layouts are provided under a commercial license held by JR Management Assistant LLC; you may not extract, copy, or redistribute the fonts, templates, or generated check designs, and you may use generated checks only for your own business.

9. Bank connections

Bank connectivity is provided through Plaid Inc. By connecting an account you authorize us and Plaid to retrieve your transaction and balance data from your financial institution; Plaid's treatment of your data is described in the Plaid End User Privacy Policy. We never see or store your online banking credentials, and the connection tokens we hold are stored encrypted. You may disconnect a bank at any time, which invalidates the connection credentials.

10. Tax e-filing

Where LedgerFit offers electronic filing (for example, 1099 forms), filings are transmitted through an authorized IRS e-file provider (TaxBandits). You are responsible for the accuracy and timeliness of the information in each filing and for reviewing and approving it before transmission. Filing statuses (accepted, rejected, and their timing) are determined by the IRS or the state agency and reported to us by the provider; we surface them to you as received and notify you of acceptance or rejection, but we do not control them. Corrections, amended filings, and any penalties or interest arising from information you approved are your responsibility.

A per-form fee applies to each recipient form you transmit; the amount is shown before you confirm and is charged to your payment method at that time. If transmission to the provider fails, the charge is refunded in full. Accounts provisioned through the JR Management client portal include an annual allowance of forms under their plan, and any forms beyond that allowance are billed by JR Management at the rate stated in their plan.

11. Third-party services and availability

LedgerFit is built on third-party services, including Vercel (hosting), Neon (database), Clerk (sign-in), Stripe (payments), Plaid (bank connectivity), TaxBandits (tax e-filing), DocuSeal (signatures), Anthropic (AI), AWS (document storage and text extraction), Resend (email), Cloudflare (network), tawk.to (support chat), Sentry (error monitoring), and Google Maps (address autocomplete). We do not operate these services and do not promise a specific level of availability for the parts of LedgerFit that depend on them. The service may be interrupted by maintenance or by an outage of one of these providers; we will work to restore access, but we are not liable for losses caused by an outage, degradation, or discontinuation of a third-party service, or by any event beyond our reasonable control (including internet or power failures, acts of government, and natural disasters).

Some features are subject to the provider's own end-user terms in addition to these Terms, including Plaid (bank connections), Stripe (payments), DocuSeal (signatures), and TaxBandits (e-filing). Where an operation is performed by a third-party provider, our total liability for that operation is limited to the lesser of the cap in Section 14 and the amounts we actually recover from that provider for your claim, because our own recourse against these providers is itself contractually limited.

SMS program. Businesses on LedgerFit may send transactional text messages to their own customers (invoice payment links, payment confirmations, and appointment reminders) through our messaging provider. Consent is collected by the business from its customer, as documented in the SMS Consent Policy at https://app.ledgerfit.pro/legal/sms-consent. Recipients can reply STOP to opt out and HELP for help. Message and data rates may apply and are charged by the recipient's carrier. Wireless carriers are not liable for delayed or undelivered messages. The business is responsible for having its customer's consent before recording a phone number for messaging.

12. Intellectual property

We own the LedgerFit software, brand, and design, and we license the fonts and check templates described in Section 8. You receive a limited, non-exclusive, non-transferable right to use the service for your business while your account is in good standing. Your business data remains yours.

13. Disclaimer of warranties

The service is provided "as is" and "as available". To the maximum extent permitted by law, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the service will be uninterrupted or error-free.

14. Limitation of liability

To the maximum extent permitted by law, our total liability for all claims arising from the service is limited to the fees you paid us in the twelve months before the claim. We are not liable for indirect, incidental, special, or consequential damages, including lost profits; penalties or interest assessed by tax authorities arising from the data you entered or filings you approved; losses from checks you printed, signed, or delivered (including a bank's refusal to process a check); or losses caused by third-party service outages as described in Section 11. Some jurisdictions do not allow certain limitations, so parts of this section may not apply to you.

15. Indemnification

You will defend and hold us harmless from third-party claims arising out of the data you enter, the checks you print or issue, the filings you approve, or your violation of law or of these Terms, except to the extent the claim is caused by our own breach of these Terms.

16. Termination

You may close your account at any time. We may suspend or terminate accounts that violate these Terms, and we may suspend paid features for non-payment as described in Section 3. If your access was purchased through the JR Management client portal, your account may be suspended when payment fails and that portal reports it: suspension blocks access without deleting anything, and access is restored automatically once payment succeeds. After a cancellation, your data remains available for export for 60 days before deletion. Upon closure you may export your data, and we will retain and dispose of records according to our Data Retention and Disposal Policy and applicable law.

17. Support

Support is provided by JR Management Assistant LLC in English and Spanish through the in-app chat and by email during business hours, Central Time. Support staff can see your name, email address, and the messages you send in that chat. We do not ask for your passwords, full tax identification numbers, or banking credentials, and you should never send them through support.

18. Governing law

These Terms are governed by the laws of the State of Texas, without regard to conflict of laws rules. Venue for any dispute lies in the state or federal courts located in Harris County, Texas.

19. Changes and contact

We may update these Terms; material changes will be posted on this page with an updated date, and continued use constitutes acceptance. This document is published in English and Spanish; if the versions differ, the English version controls. Contact: JR Management Assistant LLC, Kingwood, Texas. info@jr-managementasst.com